field trip information
Guidelines and Procedures
About Field Trips
Field trips provide unique
opportunities for students
to engage in learning beyond
the classroom, with opportunities
for connecting both theory and practice.
Field Trip DEFINED
an out‐of‐classroom, off‐campus trip;
• related to an academic course or university sponsored program;
• with the date, time, and location selected by the instructor.
• related to an academic course or university sponsored program;
• with the date, time, and location selected by the instructor.
Determining if it’s a Field Trip
Ex: Enrolled students meet faculty member at
a museum on a specific date/time, and
this meeting is considered a required component of the
course.
Who Can Attend a Field Trip?
STUDENTS ENROLLED IN THE CLASS
Enrolled students in the academic course or university
sponsored program for which the field trip is required
Planning the Field Trip
Step 1 – Selecting the Site
Step 2 – Field Trip Transportation
Step 3 – Health & Safety Instructions
Step 4 – Emergency Planning
Step 5 – Review Codes of Conduct
Step 3 – Health & Safety Instructions
Step 4 – Emergency Planning
Step 5 – Review Codes of Conduct
Doing the Paperwork
Step 5 – Complete and File Your Field Trip Itinerary
Step 6 – Agreements and Certificates
Step 7 – Course Syllabus Step 8 – Student Travel Release Notice
Step 9 – Release and Hold Harmless Form
Step 10 – Participant List & Emergency Contact Information
Step 7 – Course Syllabus Step 8 – Student Travel Release Notice
Step 9 – Release and Hold Harmless Form
Step 10 – Participant List & Emergency Contact Information
Academic Field Trip Participant List
Emergency Contact Information Needed for each Student